Healthcare and Pharma Meetings
Expertise in healthcare and life science
HEALTHCARE AND PHARMA MEETINGS
When it comes to event management for the healthcare industry, some of the well-known difficulties of the sector are thought to come from compliance and regulations within the industry but providing more than simple logistics is what counts.
The healthcare industry continues to grow both in its inherent complexity and in the regulations that govern it. We have worked closely with the medical and scientific arena right from our foundation. We understand the pressures of the industry and the crucial role that meetings play in communicating with key stakeholders while obtaining the most effective solution process.
We offer a completely flexible solution delivering a professional approach to every task. Our staff has experience of planning and managing a wide range of global pharma events, from start-up meetings to product launches, internal meetings to speaker forum events, right up to participation in national and international congresses. Our attention to detail ensures consistency and quality, while tailoring our service to our customer's needs guarantees satisfaction to all stakeholders. Key benefits of our event management service are:
• Full in-house service
• Dedicated and flexible project team
• Fast, efficient and comprehensive service
• Professionalism and best-in-class expertise
• Innovative technology, ensuring reliable and consistent data capture
• Strategic planning and quality control
• Dependable and cost effective venue sourcing
• Coordination of suppliers
• Budget management and control
• Full risk assessment process management
• Cost savings
Our partnership and flexible approach allow us to handle all outsourcing requirements:
• Strategic planning and logistical advice
• Venue consultancy and finding
• Speaker management
• Attendee management
• Event technology management and online registration
• Group accommodation, flights and ancillary services.
• Travel management services
• Full logistics services
• Exhibition stand co-ordination
• AV & Production
• Post-event evaluation, budget reconciliation and reporting
• Compliance and regulatory requirement management
• Performance improvement plans
• Creative artwork, web design and printed material
• Creation of programme identities & themes
• On-site management & support
Our experienced team has a thorough understanding of compliance from both a national and international perspective, including adherence to the requirements of EFPIA, IFPMA and other regulatory bodies. We organise events for some of the world's largest pharmaceutical companies, so we understand how important compliance is.
We have considerable experience in managing global events and adhering to codes of practice and conduct
We continuously review our internal procedures, including staff training and aim to increase compliance awareness amongst our clients
We regularly monitor EFPIA and domestic pharma codes and regulations
We support our clients in setting up their own internal compliance guidelines involving HCP attendance.
Our team will 1) Ensure full compliance with ethical and regulatory requirements governing your meetings and events 2) Provide responsive and dedicated support for the correct interpretation of any new code release 3) Secure clearance for any compliance deviation from internal or external rules before and during the event.
SMMP (STRATEGIC MEETINGS MANAGEMENT PROGRAMMES)
Our knowledge and understanding of the health-care sector has been acquired during more than 50 years’ experience in the field. Strategically managing meeting and event portfolios gives our clients maximum buying power and ensures client aims are met. As a professional meetings planner, our strength lies in creating customised SMMPs, taking into account current best practice, existing suppliers and the technology platform and data available. Our consultancy approach identifies the various sources of meeting data as well as helping to map all internal and external stakeholders, as required.
By understanding your baseline processes, spend and volumes, we support the optimsation of your Strategic Meetings Management Programmes (SMMP), compliance and strategic sourcing and help you leverage your spend across all services, mitigating risks and adding innovation. As a true strategic partner we can reduce your meeting spends while concretely improving the quality of the service.
Our global presence allows flexibility in delivering a high-level service, with quantitative cost savings and compliant reporting. We can do this consistently anywhere in the world
We are experienced in using clients' preferred hotel programmes
We can introduce our own assessed network of suppliers, if required
TECHNOLOGY & PRODUCTION
We are at the cutting edge of new technology and can suggest innovative and interactive ways to reach your audience. Our experienced creative and production teams drive the solutions that you need. The benefits are that you can reach a wider audience, getting real value and generating bigger leverage to your budget. We have the skills, technology and experience to ensure all your event expectations are met.
- Creation of an overall event strategy
- Development of the event theme
- Production of all event material
- Slide review and template design
- Simultaneous translation
- Video and interactive design
- Pre-event communication management
- Recording for live web broadcast
- Post-event distribution
Come and Meet Us at IMEX 2017
- Rome Office
Rome ESC Congress welcomes a record number of participants
AIM Group has been Local Partner of ESC 2016, the biggest medical-scientific congress in Europe
DIGICARE - the First Euroseminar to Face the Digital Revolution in Healthcare
AIM Group International, in partnership with Glocal Solutions and VanGogh, organizes the first Euroseminar focused on Digital Healthcare