ACCOMMODATION

For information and/or reservation please contact the Official Housing Bureau and Travel Agency of the Congress:

AIM Group International
Milan Office
Via Ripamonti, 129 - 20141 Milan, Italy
Phone: +39-02566011
Fax: +39-0256609043
E-mail: Europrevent2013.hotel@aimgroup.eu

Please ensure your hotel reservation is made by 8 April 2013. After this date room availability is not guaranteed.

A large number of rooms at preferential rates in different price categories have been reserved in Rome for the period of the Congress.
Each reservation will be processed ONLY if accompanied by credit card details which are requested as a guaranteed.

Make sure to reserve your room as soon as possible in order to take advantage of the special benefits available for EUROPREVENT participants only.

Shuttle Bus Service
A complimentary shuttle bus service to/from EUR Palazzo dei Congressi – Congress Venue – will be exclusively available to Congress participants showing a hotel voucher issued by AIM Group International. Only participants who make their reservation through AIM Group International, will be entitled to use the shuttle bus service.

Guarantee/ payment of hotel reservation
The credit card will be kept as a guarantee for the hotel reservation but no further cost will be charged to it. The payment of the total foreseen will be requested by the hotel upon check-out. The hotel will issue an invoice directly upon check out. AIM Group International will be at your disposal for any information about hotel reservations.

Cancellation policy
Any change or cancellation of the hotel reservation must be sent in writing to AIM Group International (by regular e-mail of fax) according to the following conditions:
DEPOSIT: Participants' credit card will be requested as a guaranteed of the reservation.
CANCELLATION:
- Till 48 hours prior to the arrival date: no hotel charge
- no show, amendments and cancellations within 48 hours from arrival: 100% of the total foreseen will be charged

Group Accommodation 
AIM Group International will be at your disposal for any information about hotel reservations.
Group reservations will have special group conditions:

DEPOSIT:
- Upon confirmation: --------- 25% of total stay
- 180 days prior the event: -- 25% of total stay
- 90 days prior to event: ------25% of total stay
- 40 days prior to event: ------25% of total stay

CANCELLATION:
- till 180 days prior to event: 100% of rooms at no penalty; only first deposit non-refundable will be kept
- till 150 days prior to event: 50% of rooms at no penalty; 30% charge for any cancellation exceeding the percentage
- till 90 days prior to event: 25% of rooms at no penalty; 50% charge for any cancellation exceeding the percentage
- till 40 days prior to event: 10% of rooms at no penalty; 80% charge for any cancellation exceeding the percentage
- after 40 days prior to event: 100% of rooms with penalty; 100% of total cancelled value

ANY RESOLD SPACE WILL BE REFUNDED TO CLIENT.

ROME CITY TAX – IMPORTANT
ROME CITY TAX will be requested upon check out in addition to the hotel bill as follows (the tax will be charged up to a maximum of 10 nights):

  • Euro 3,00 per person per night for guests staying at 4 and 5-star hotels
  • Euro 2,00 per person per night for guests staying at all other types of accommodation
 

HOTEL CITY CENTRE
EuroPRevent Congress will take place in EUR – Palazzo Dei Congressi - that is in industrial zone and the Hotels block for this event in all around this area.
If you prefer to stay in the City Centre, near the most important sightseeing of Rome, we can offer you availability in some Hotels located in this area.
Here below you can consult the Hotel list, book your room, and the city map.